Admin Officer

Requirements

Diploma in Office Administration. Grade 12 / National Senior Certificate. Computer literacy (MS Excel, Word, Outlook). Senior Certificate, plus Diploma (NQF 6) in Public Administration /Financial Management/ Accounting or related qualification as recognised by SAQA. A minimum of 3 years in PERSAL administration or finance environment. Knowledge and Skills: Knowledge of the PERSAL system, knowledge of HR and financial systems. Understanding of the Public Finance Management Act (PFMA) and Treasury Regulations. Strong analytical and numerical skills. Good communication, report writing and problem-solving skills. Ability to work under pressure and meet deadlines.

Key Responsibilities

Administer and analyze expenditure by monitoring personnel-related expenditure, identifying variances, and providing accurate financial reports to support budgeting and decision-making processes. Manage and correct personnel linkages on the PERSAL system by ensuring that all employees are correctly linked to appropriate cost centres, departments, and funding sources, and by resolving any discrepancies timeously. Compile, verify, and analyze data from the PERSAL system to ensure accuracy, completeness, and alignment with reporting requirements. Ensure data integrity on the PERSAL system by regularly reviewing and updating employee information, detecting errors and implementing corrective measures to maintain reliable records. Provide administration support in financial and HR reporting by preparing reports, maintaining records, and assisting management with information required for audits and compliance purposes. Ensure compliance with relevant legislation, policies, and procedures, including the Public Finance Management Act (PFMA), Treasury Regulations, and departmental prescripts. Liaise with internal and external stakeholders, including HR, Finance, and other departments, to resolve PERSAL and expenditure-related queries and ensure efficient service delivery.

How to Apply

Enquiries

Mr. K. Kwakwa Tel No: (051) 405 3287