Secretary To Director: Strategic Planning Management

Requirements

The ideal candidate must be in possession of a Grade 12 certificate with typing as a subject, or any other training course/qualification that will enable the incumbent to perform the work satisfactorily. Secretarial or Administrative certification is an advantage. Practical experience in rendering secretarial/ administrative support to Management/ Senior Management will serve as an added advantage. Computer literacy is a prerequisite. Essential Knowledge, Skills, and Competencies Required: The successful candidate must have: Knowledge of relevant legislation/ policies/ prescripts and procedures. Reporting formats/templates of the organisation. Sound knowledge on the operation and utilization of the following equipment: General Office Equipment i.e. Binding Machines, Dictaphones, computer, printer, photocopier, fax machine, data video projector, and MS Office i.e. Word, Excel, and Presentation; Working knowledge of the Public Sector, knowledge and understanding of the regulatory framework for the Public Service e.g. Public Service Act, Public Finance Management Act (PFMA), Treasury Regulations, Constitution of the Republic of South Africa, Public Service Regulations, Service Delivery (Batho Pele). Skills: Minute-taking, Sound organizational skills, good telephone etiquette, and a high level of reliability. Language skills and the ability to communicate well with people at different levels and from different backgrounds. Ability to work under pressure and meet deadlines. Confidentiality, fairness, discretion, respect, and a high level of reliability.

Key Responsibilities

The successful candidate will be required to: Provide a secretarial/receptionist support service to the Director, i.e., receive telephone calls and refer the calls to the correct role players if is not meant for the Manager. Record appointments and events in the diary of the Director, type documents for the Director, and operate office equipment; Provides travel and event management services to the Director i.e. Liaise with travel agencies to make travel arrangements; Check the arrangements when the relevant documents are received; Arrange meetings and events for the director and the staff in the directorate; Identify venue, invite role players, organize refreshments and set up scheduled for meetings and events; Process the travel and subsistence claims for the directorate; Provide a clerical support service to the Director i.e. Arrange meetings and events for the Director, record minutes of the meeting of the Director, does the filling of documents, administer leave system, Receive, record and distribute all incoming and outgoing documents, handles the procurement of standard items e.g. Stationery, refreshments, collect all relevant documents to enable the Director to prepare for the meetings; Remains up to date with regard to prescripts and policies to ensure effective and efficient support to the Director i.e. Studies relevant Public Service and departmental prescripts/ policies and other documents, remain abreast with the procedures and process that apply in the office of the Director.

How to Apply

Enquiries

Ms. N Khuzwayo Tel No: (033) 264 2691

Notes

NB: All the appointments will be made in accordance with the employment equity targets of the department. People with Disabilities are encouraged to apply. This post is only open to people residing in KwaZulu-Natal.